Free download, CSV for Excel
Extra item statement template for contractors
An extra and substituted item statement: description, unit, quantity, the basis of the rate, the rate, the amount and the approval reference.
Columns and filled rows
All 9 columns, filled from one work order so the arithmetic can be checked. The download opens in Excel, Google Sheets or LibreOffice.
| EI no | Description | Unit | Qty | Rate basis | Rate (₹) | Amount (₹) | Approval ref | Status |
|---|---|---|---|---|---|---|---|---|
| EI-01 | Stainless steel railing at terrace staircase | rmt | 24 | Market rate analysis, three quotations attached | 3,450.00 | 82,800.00 | EE letter of 12-09-2026 | Approved |
| EI-02 | Anti-termite treatment to plinth filling | sqm | 410 | Derived from SOR item | 46.50 | 19,065.00 | Submitted 20-10-2026 | Pending |
When the extra item statement is used
When work is ordered that is not in the BOQ (an extra item) or replaces a BOQ item with a different specification (a substituted item).
- Get the instruction in writing before the work is done, and quote it in the approval column.
- Build the rate the way your contract asks: from the SOR where a similar item exists, otherwise from market rates with quotations.
- Show a substituted item against the BOQ item it replaces, so the saving on the old item is clear.
3.2 RCC M25 in slabs412.80 of 468 cum
1.1 Excavation, foundation1,186.40 of 1,240 cum
7.3 Vitrified tile flooring1,456 of 1,300 sqm
5.4 Brickwork 1:6188.40 of 230 cum
6.1 Cement plaster 1:62,410 of 3,900 sqm