Closes every quantity
Up-to-date quantities become final, each with its excess or saving against BOQ.
| Item | BOQ | Final | Diff |
|---|---|---|---|
| 1.1 | 1,240.00 | 1,186.40 | -53.60 |
| 3.2 | 468.00 | 486.70 | 18.70 |
| 5.4 | 230.00 | 221.50 | -8.50 |
| 6.1 | 3,900.00 | 3,900.00 | 0.00 |
CPWD and state PWD formats built in
RA bill generator for civil contractors
Approve the month's measurements and Tatha Vastu builds the full RA bill package, from the abstract of cost to the tax invoice, in your client's format.
What every bill package holds
Abstract of cost
Item, description, unit, BOQ quantity and rate, then up-to-date, previous and this-bill quantities with the amount. The previous column comes from the last bill, never retyped.
Detailed measurement sheets
Every abstract line has its sheet: each entry's date, location, MB page and photos, adding up to the line's quantity.
Deviation and extra item statements
Projected final quantity against BOQ, item by item, with the reason and drawing reference. Extra and substituted items follow on their own statement.
Recovery schedule and net payable
Retention, advances, secured advance, cess, TDS and GST TDS, applied as set for the work order, down to net payable.
GST tax invoice
SAC, place of supply and GST at the rate configured for the work order. Where e-invoicing applies, the IRN and QR code print on it.
Cover letter and bill register
A covering letter to the engineer-in-charge listing the enclosures, and an entry in your bill register to track the inward number.
Bill package · RA Bill No. 7
| Item | Description | Unit | This bill | Amount ₹ |
|---|---|---|---|---|
| 1.1 | Earthwork in excavation, foundation | cum | 165.30 | 41,077.05 |
| 2.3 | PCC 1:4:8, 40 mm aggregate | cum | 14.25 | 91,371.00 |
| 3.2 | RCC M25 in slabs and beams | cum | 74.20 | 6,65,203.00 |
| 4.1 | Reinforcement, Fe 500D | kg | 9,745 | 7,64,008.00 |
| 5.4 | Brickwork 1:6, superstructure | cum | 36.50 | 2,59,880.00 |
Value of work done, this bill20,84,879.05Net payable after recoveries and GST18,49,293
Item 3.2 · RCC M25 in slabs and beams
| Date | Location | Qty |
|---|---|---|
| 7 Oct | Columns C1 to C12, floor 5 | 9.86 |
| 12 Oct | Slab S1 and beams | 21.40 |
| 19 Oct | Slab S2 and beams | 20.75 |
| 24 Oct | Staircase flights, floor 5 | 8.25 |
| 28 Oct | Slab S3, bay 2 to 4 | 13.94 |
Up to date, item 3.2412.80This bill, item 3.274.20
Deviation statement · Ward office building
| Item | Description | Excess | Saving | Amount ₹ |
|---|---|---|---|---|
| 3.2 | RCC M25 in slabs and beams, cum | 18.70 | 1,67,645.50 | |
| 7.3 | Vitrified tile flooring, sqm | 156.00 | 1,84,080.00 | |
| 1.1 | Earthwork in excavation, cum | 53.60 | -13,319.60 | |
| 5.4 | Brickwork 1:6, cum | 8.50 | -60,520.00 |
Net deviation, excess less saving2,77,885.90
- Value of work done, this bill20,84,879
- Retention, 5%- 1,04,244
- Mobilisation advance recovery- 1,50,000
- Interest on advance- 12,375
- Secured advance adjusted- 2,40,000
- Labour welfare cess, 1%- 20,849
- Income-tax TDS, 2%- 41,698
- GST TDS, 2%- 41,698
- GST on the invoice, 18%+ 3,75,278
- Recoveries, 7 lines- 6,10,864
- Net payable₹18,49,293
Tax invoice RA-07/2026-27
- SAC, works contract service9954
- Place of supplyMaharashtra
- Taxable value, this bill20,84,879
- CGST, 9% as configured1,87,639
- SGST, 9% as configured1,87,639
- IRN7d3c…e41a
- Invoice value₹24,60,157
Submission of RA Bill No. 7
Work: Ward office building, Hadapsar. Period of work done: 1 to 31 October 2026.
Value of work done this bill ₹20,84,879. Net payable after recoveries and GST ₹18,49,293.
Enclosed: abstract of cost, measurement sheets (MB pages 38 to 44), deviation statement, recovery schedule and tax invoice.
- Bill register entryRA 7 · sent 3 Nov · inward number awaitedAwaiting inward
Bill formats by client. Built in, or built for you.
| Client | What the bill follows | Set up |
|---|---|---|
| CPWD | Abstract with up-to-date, previous and this-bill columns, measurements by MB page | Built in |
| State PWD | The division’s abstract layout and order of recoveries | Built in |
| Indian Railways | The schedule-wise abstract your division issues | From one past bill |
| NHAI and state highways | Chainage and layer-wise quantities against the contract BOQ | From one past bill |
| Developer or PMC | The PMC’s own workbook, with its item codes | From one past bill |
| Municipal corporations | The corporation’s bill layout, with its MB references | From one past bill |
| Industrial and PSU | Purchase order lines, with the PO number on every page | From one past bill |
Formats built from a past bill are set up during onboarding, at no charge on Growth.
Part-rate and on-account payments
Bill work that is done but not finished at a reduced rate the engineer has approved. The balance stays on the item until it is released at the full rate.
- Part rate as a per cent or an amount
- Approval reference kept on the line
- Balance carried bill to bill
Item 7.3 · Vitrified tile flooring
- Laid, skirting pending220.00 sqm
- Part rate, 75% of 1,180.00885.00
- Paid this bill, 220.00 x 885.001,94,700.00
- Held for full rate, 220.00 x 295.0064,900.00
- Full value at 1,180.00₹2,59,600.00
Release at full rate
Final bill mode. Everything closed, nothing left open.
Reconciles advances and material
Advances run down to nil, and issued cement and steel are checked against theoretical use.
- Mobilisation advance, balance0
- Secured advance, balance0
- Cement issued4,850 bags
- Cement, theoretical4,792 bags
- Excess to recover58 bags
Schedules retention release
Retention held across all bills, with its release date from the defect liability period.
- Gross value, all bills2,49,37,000
- Retention held, 5%12,46,850
- Defect liability ends31 Mar 2028
- Release due31 Mar 2028
How long does a bill take once measurements are approved?
Generating the package takes minutes. Most of the month's work is checking the approved measurements, which happens through the month instead of at the cut-off.
Can the abstract follow our client's exact columns?
Yes. CPWD and state PWD layouts are built in. For any other client, send one past bill and we build its format during onboarding.
What if the previous bill was made in Excel?
Import its up-to-date quantities when you set up the work order. The next bill's previous column starts from them.
Can we edit a bill after it is generated?
Change the measurement or the recovery behind it and regenerate. Every version is kept with who changed what, so the client sees one clean bill.
Does Tatha Vastu certify the bill?
No. Certification stays with the client's engineer-in-charge. Tatha Vastu makes the bill easy to check, line by line.